The cash drawer and expenses

The Drawer button#

Next to the Charge button, a small Drawer button opens the cash drawer without a sale (to give change, for example). It does not show when you are adding items to an existing order.

The till opens the drawer through the connected till printer. Every manual opening is written to the activity log ("Manual opening of the cash drawer"). No code is asked. If no till printer is configured, the till says so.

Cash expenses#

An expense is money taken from the drawer to pay for something (gas, bread, an errand…). It reduces the expected cash at closing.

▶Video coming soon

Noting an expense#

Expenses are entered on the Position check (X) screen or the closing screen: an "Expenses · none" row with Add (see the X report and closing).

1. Tap Add: the "Cash expenses" panel opens ("Cash outflows of the day — without closing").
2. Enter the Reason (100 characters at most) and the Amount. Shortcuts suggest Errands, Gas, Delivery, Ice, Bread, Transport, Cleaning.
3. Tap +.

Expenses entered during the position check are carried to the closing. Each line keeps who entered it and when.

Rules#

• Any signed-in user can add an expense.
• To delete one: a manager deletes any; others only their own. Every deletion is written to the log.
• If expenses exceed the available cash (float + cash sales), closing is blocked: "Expenses (…) exceed the available cash… Correct the amount before closing."

Cash coming in#

QodPOS has no "add change" screen: expenses are the only cash outflow. Only customer-account settlements paid in cash (pay later) bring money into the drawer during the day.